Master Painters Association Queensland is committed to ensuring that our members are kept up to date with the latest Workplace Health & Safety Legislation information. And to aid in better Workplace Health & Safety compliance, the MPA Queensland, in conjunction with ASSA Business Services, have compiled an in-depth and easy to follow WHS System that you can utilise for your business.

To obtain a copy, or to take advantage of the MPA’s relationship with ASSA business services, who can assist you in the implementation of the WHS System, please contact ASSA business services on: 1300 131 014

Section 1:New Employee Documentation

Not just to be used when hiring new employees. This new system should be applied to all current employees to ensure WHS understanding and compliance.

• Advice of New Employee
• Employee Details Form
• Employer Driving Record
• Emergency Contact
• OHS Policies Manual
• Manual Handling & Sedentary Safe Work Method Statement
• Manual Handling & Sedentary Questionnaire
• Hazardous Substances Training Notes
• Australian Dangerous Storage Requirements
• Hazardous Substances Questionnaire
• Fire & Emergency Evacuation Training Register
• Employee Assessment Register
• Position and Job Specific Documentation
• Printed documentation for the new employer

Section 2: Recording Induction, Training & Breach Information

To be utilised when completing a new or existing employee induction, in addition to accurately recording any ongoing training in WHS and ensuring any and all breaches are recorded.

• Employee Training Register
• Review Diary

Section 3: Regular Meetings, Monitoring & Reviews

Ensuring regular work meetings are held to discuss WHS issues, training, compliance, adequate minutes are taken, correct auditing processes are followed.

• Safety Performance Summary Sheets
• Audit Check List
• Meeting Minutes
• Toolbox – Pre Start Meeting Report and Register
• Plant & Equipment Register
• Plant Checklist
• Electrical Equipment Register
• Management Monitoring Report
• Equipment Maintenance Service Record
• Internal Audit Plan or Calendar
• NCR / CAR / Hazard Report & Investigation
• Hazard Report Register
• Hazard Remediation Plan

Section 4: Employee Breach & Notification Reports

In case there is a breach, ensuring all occurrences are recorded and responded to in the correct manner!

• Discipline Procedure & Report Form – Record of Interviews

Section 5: Incidents & Harassment

How to correctly report on employee personal injuries and grievances.

• First Aid & Illness / Personal Injury / Incident & Accident / Investigation Report
• Record of Grievances Form (Part 1)
• Record of Grievances Form (Part 2) Managers Report
• Incident Notification Form

Section 6: Permits

For confined space work and hot work permits.

• Confined Space Risk Assessment & Entry Permit
• Hot Work Permits
• Ladder Permit

Section 7: OHS System Manual

Our occupational health and safety system

• Occupational Health & Safety Management System

Section 8: Hazardous Substances Register and Material Safety Data Sheet (MSDS)

• Hazardous Substances Register

Section 9: Safe Work Method Statements

Everything from working at heights to lead, asbestos and preparation.

• Pre Start Risk Assessment (Daily Record Form)
• Working Elevated – Falls less than 3 metres
• Working Elevated – Falls greater than 3 metres
• Preparation and Painting
• Preparation and Paper Hanging
• Lead Risk Assessment & Safe Work Method Statement
• Asbestos Risk Assessment & Safe Work Method Statement

Suggested Reading Materials

An important aspect of ensuring you are WHS compliant is understanding the relevant information surrounding WHS.

• Asbestos for Home Renovators & Tradespersons Guide
• Code of Practice for Management Control of Asbestos in the Workplace NOHSC
• Part 20 – Construction Act (WHS Act 2011)